Financial Institutions (DCM) Interface
About Debt Control Management (DCM)
Debt Control Management is a company that manages the collection of garnishee, maintenance, administration and rehabilitation orders on behalf of the payroll department. They charge their client (the payroll department) nothing, but collect on the administration fee they can legally claim.
To implement this feature on VIP (Premier Payroll only), import and export processes were created to standardise the monthly communication between DCM and their client.
This procedure is roughly as follows:
- Export Personnel Maintenance and Payee Maintenance files from VIP to DCM. This provides a detailed file with all active employees on file as well as financial institution definitions.
- Import Deduction File provided by DCM to VIP. This populates the relevant employees’ subscreens with the garnishee information for the month to be deducted.
- Export Payment Schedule from VIP to provided DCM with the deductions made from employees for the month.
Please keep in mind that the initial set up requires the VIP Consultant to provide DCM with subscreen information to make their take-on procedure easier.
Setup
DCM Control Screen
This screen is initially set up by your VIP Consultant, whereafter fields can be altered by the user.
Once a subscreen line has been selected to import a particular DCM type of deduction to, all the fields (except the amount and times) will be inaccessible to the user, since it should be controlled by DCM.
Export
DCM Export Procedure
1. Export Employee Maintenance File
This is to transfer any personnel changes made to the user’s side to DCM. The file contains all employees from the current tax year, with terminations indicated as inactive. Information such as employee code, ID number, name and surname and company number is exported.
2. Export Payee Maintenance File
This is to transfer any changes made to the payee (creditors) file to the DCM system. The file contains the VIP financial institution definitions, along with the company number.
3. Import Deduction File
This is to transfer all garnishee deductions that must be made for the current month from DCM to VIP. Payments made to DCM occur on a monthly basis, so the values in the file are divided by the amount of pay periods within the month of the relevant company to which it is imported.
Contact the VIP Call Centre for more information about DCM.
How to Access the DCM Control Screen
- Click on Interfaces.
- Click on Export Control.
- Click on Fin. Institutions.
- The Financial Interface Control Screen will be displayed.
How to Access the DCM Export Options
- Click on Interfaces.
- Click on Export Data.
- Click on Fin. Institutions.
- Click on Extract Employee Info; OR Extract Payee Codes; OR Extract Payment Info.